faq

Originally Government land in Bhubaneswar is allotted to different individuals for a lease period of 90 years. By such lease, Government only grants possessor interest to the lessee where the right and title of the lease land remain with the Government. As such the lessee is required to come to the Government time and again to take permission for concurrence of building plan, mortgage, transfer and mutation of his leasehold residential plot. In order to free the lessees from these hassles, the Government decided to transfer the absolute right, title & interest over the leasehold residential plot allotted by the erstwhile P&S Department (now GA department). Hence the Conversion Scheme is introduced to convert the residential plots from leasehold land tenure to freehold land tenure.

No , the Conversion Scheme is purely optional in nature. If the lessee is interested to convert his residential leasehold plot to freehold status, he can apply to the Government as per the procedure contained in the Scheme. If he is not, he can continue with the existing leasehold status.

No , only the premium paid leasehold residential plots allotted by the Government are covered under the Scheme. Neither the residential plots earlier allotted free of premium nor the plots allotted for purpose other than residential purpose are covered under the Scheme.

Either the lessee or his/her Power of Attorney Holder can apply for conversion in the prescribed Form available in the Booklet.

Conversion Form along with the Information Booklet will be available at the Secretariat Reception Counter between 11.00AM to 5.00PM (except 1.30 PM to 2.00 PM) on payment of Rs100.00 (Rupees One Hundred) only in shape of Bank Draft/ Banker’s Cheque drawn in any Nationalized Bank In favour of Land Officer, General Administration Department, Bhubaneswar payable at Bhubaneswar.

The Booklet on Conversion Scheme along with the Application Form can also be obtained by post on payment of Rs.140.00 (Rupees One Hundred Forty) only, in shape of Bank Draft / Banker’s Cheque drawn from any Nationalized Bank in favour of Land Officer, G.A. Department, Bhubaneswar payable at Bhubaneswar.

The Bank Draft/ Banker’s Cheque should be sent to the Land Officer, G.A. Department, Orissa Secretariat, Bhubaneswar-751001.

Lessee or his/her Power of Attorney Holder is to apply in the Form available in the Booklet. The Form is to be detached from the Booklet and filed up.

7. Which documents are to be submitted along with the Conversion Application Form?

The following documents shall be submitted along with the filled up application form.

Attested photocopy of the original Lease Deed/ Tripartite Deed.
Attested photocopy of the up-to-date Rent Receipt.
An Affidavit to be sworn by the lessee before any Executive Magistrate in the prescribed proforma available in the Scheme Booklet.
Self attested passport size photograph of the Lessee(s).
No objection Certificate/ Loan Clearance Certificate from the mortgagee in case the plot is mortgaged.
Original Bank Draft/ Banker’s Cheque for Rs.300.00 (Rupees Three Hundreds) towards processing Fee drawn from any Nationalized bank in favour of Land Officer, G.A Department payable at Bhubaneswar.
Attested copy of the Registered Power of Attorney Deed in case the applicant is an Attorney Holder.

Conversion application duly completed and accompanied with the required documents can be submitted in the Reception Counter of the Orissa Secretariat on any working days during 11am to 5pm (except 1.30pm to 2.00pm) and obtain acknowledgement or the lessee/ Registered Power of Attorney Deed can send it by post in the address of Land Officer, G.A. Department, Secretariat Building, Bhubaneswar-751001.

Where the Residential Plot is constructed as per the Approved Building Plan and used only for residential purpose.

B. 10% of the Prevailing Premium of the Residential Land: -

Where the leasehold plot is lying vacant or the Residential Building is constructed without plan or in deviation to the approved building plan or any construction has been made beyond main residential building the above percentage of fee shall be paid.

C. 20% of the Prevailing Premium of the Residential Land: -

Where the Residential land or any part thereof is utilized for Institutional or Commercial Purpose rather than for residential purpose. For instance the plot/building is used as shop, hotel, guest house, office, school and clinic, so on.

The location-wise prevailing premium is declared by the Government from time to time for the Govt. land in Bhubaneswar for three purposes residential, institutional & commercial. The latest rates notified in 1998 are given in the prevailing land premium for Government land at Bhubaneswar.

11. Whether any clearance from the Mortgage is required before applying for Conversion?

Yes, if the lease property is mortgaged at the time of applying for Conversion, the lessee is to submit a No Dues/ No objection certificate from the Mortgagee(s) along with the Application Form.

12. Whether Conversion application can be processed where Mutation for substitution of lessee is pending?

No, but if the lessee is dead and mutation is applied for then the said application shall be disposed of first. After disposal of the mutation case, pending conversion application will be processed in favour of the lessee(s) substituted in place of the original lessee. Till disposal of the Mutation application the conversion application will be kept pending as no application shall be filed and processed in favour of a dead person.

13. Whether conversion application can be processed when case is pending in any Court of law over the status of land?

No , if a case is pending in any Court of Law regarding the status/ownership of the leasehold land the conversion application shall remain pending till disposal of the case.

14. Whether lessee is eligible to apply for conversion if he/she has encroached any Government land within BMC area?

No, if the lessee has encroached any government land within BMC area, he/she is not eligible to apply till he/she vacates the encroached government land.

The Land Branch of the G.A. Department will issue a conversion order after the application is allowed. On receipt of the conversion order, the lessee is to deposit the fee in shape of Bank Draft/ Banker’ Cheque drawn from any Nationalized Bank in favour of Land Officer G.A. Department payable at Bhubaneswar.

Conversion Fee shall be deposited within 30 days from the date of issue of the Conversion Order. If the lessee fails to deposit the amount within the stipulated time then the application stand automatically cancelled.

The Conveyance Deed shall be prepared in triplicate as per the standard form incorporated in the Scheme. The Original and Duplicate Copy of the Deed shall be prepared in Stamp paper in consultation with the Sub-Registrar, Bhubaneswar/ Sub-Registrar, Khandagiri.

No, Stamp Duty of the Conveyance Deed shall be charged only on the amount of the Conversion Fee paid.

Lessee shall submit the Conveyance Deed in triplicate to the Director of Estates within 30 days from the date of issue of the conversion order. On receipt of the Deed the same shall be executed by the Director of Estates and send to the Lessee for preparation of the Photo Copies of the Original and Duplicate Deed.

Lessee is to give a certificate on the bottom of the last page of the Photocopies mentioning, “ Photocopies are the exact and true reproduction of the Original Deeds”. The photocopies and the Original Deed shall be submitted to the Director of Estates for countersignature. After countersignature the Original Deeds and Photocopies will be sent to the Lessee for registration. Lessee shall submit the registered duplicate conveyance deed to the Director of Estates for issue of Final Stitiban Order in favour of the lessee(s).

20. Whom to approach in case of doubts or to know about the states of the application ?

The states of the applications will be soon available on the website. Following Officers may be contacted for any doubts: