MANUAL-14

Norms set by it for the discharge of its function.

 

BUDGET BRANCH:

Sl No.

               Activity

Time frame/ Norm

Remarks

1

Diary of letter

3 minutes per letter

Not applicable to Budget Branch

2

Dispatch of letter

5 minutes per letter

 

3

Typing job

30 pages per day

 

4

Preparation

 

 

CIVIL AVIATION:

Details of norms and standards set out can be given in respect of various activities. Some of the norms are indicated below as an illustration:

 

Illustration

 

Sl.No.

Activity

Time frame / Norm

Remarks

1

Diary of letter

1 days

 

2

Put up by asst.

3 days

 

3

Pass by S.O

No time

 

4

Pass by U. S

-do-

 

5

Pass by J.S

-do-

 

6

Pass by Spl. Secy.

-do-

 

7

Pass by C.S

-do-

 

8

Pass by Hon'ble C.M

-do-

 

CAPITAL ADMINISTRATION .-I:

Illustration

Sl.No.

Activity

Time frame/Norm

Remarks

1

Entry of a proposal in the Log Book by the Dealing Assistant.

2 minutes

 

2

Examination of a proposal by the Dealing Assistant

30 minutes to two hours depending on the proposal  5 -8 files per day

Including entry in the log book and file register

3

Scrutiny of the proposals by the Section Officer

15 minutes per file.  15-20 files per day

Including keeping movement in the  Movement Register

4

(I) Scrutiny of files by Dy. Director   (II) Scrutiny of Daks received by him daily.                                                 (III) Approval of drafts                                         (iv) Signature of fair copies                                                                           

(I) 10-20 minutes per file. 15-20 files per day depending on the gravity of  the case                                               (II) 20-30 minutes for scrutinising of Daks                                              (III) 2-3 minutes for approval of Drafts (IV) 2-3 minutes for signature of a set of fair copies

He also makes spot visits to different Departments and other official buildings in connection with allotment of space to different Departments/Offices

5

Scrutiny of proposals by the Additional Director and making of specific suggestions

10-30 minutes per proposal including specific suggestion for allotment of quarters to individuals. 15-20 files per day depending on the nature of cases. .

Sometimes he makes spot visits to different official buildings and Govt. quarters if required

6

CCP allotment

Processing of names of employees as per their seniority in the CCP list and allotment of quarters on the recommendation of the Dy. Director & Addl. Director and approval of the Director. 

 

CAPITAL ADMINISTRATION -II & IV(LAND BRANCH): 

For land encroachment requisitions are being filed by Land Officer/Addl. Land Officer of G.A. Department and for buildings/quarters the requisitions are being filed by Rent Officer, G.A. Department. The Court hear both the parties and dispose of cases on its own merit.

FIELD ESTABLISHMENT:

1200 ‘B’ class Receipts by each Assistant per year.

OFFICE ESTABLISHMENT-II :

Details of  norms and  standards set out  in respect of various activities are given below:-

 

Sl.No

Activity

Level of action

Time Frame

01

Care taker Establishment

(i)Annual Estt. Review

(ii)Personal Claim. Like

(a)   Annual Increment

(b)   Leave Sanction

(c)    H.R.Allowance.

(d)   T.B.A, Antedatings

(e)   Retirement Benefits

(f)      R.A., Schemes.

(g)   Advances of G.P.F , Festival etc

 

DA

With in 3 days

02

Vehicle Management and Maintenance & Care taker contingencies.

DA

-do-

03

Telephone Managemant & Maintenance

DA

-do-

04

Office Contingencies

DA

-do-

General Administration        (RENT) DEPTT.:

Sl. No.

Activity

Time frame / Norm

Remarks

1.

The works related to 500 nos. of buildings per month are done by 3 nos. of Assts. (2 Sr. Assts. + 1 Jr.Asst.) under concurrence of the Finance Deptt.

1 month

-

2.

Diary of letters

3 minutes per letter

-

3.

Dispatch of letters

5 minutes per letter

-

4.

Typing Job

30 pages per day

-

5.

·           Field Survey of Govt. qrs. for detection of subletting unauthorized construction eviction of unauthorized occupants from Govt. qrs.

·           Collection of occupation / vacation report from R&B maintenance section in different units.

·           Field enquiry of commercial buildings and miscellaneous enquiry.

·           Maintenance of building register.

20 – 25 days

-

SERVICES-II

Details of norms and standards set out can be given in respect of various activities. Some of the norms are indicated below as an illustration:

 

Illustration

 

Sl.No.

Activity

Time frame / Norm

Remarks

1

Diary of letter

3 minutes per letter

 

2

Despatch of letter

5 minutes per letter

Registered dak including entry in messenger book

3

Typing job

30 pages per day

 

4

Preparation of food card

50 food cards per day

Including entry in food card register

1

Diary of letter

1 day

 

2

Put up by asst.

3 day

 

3

Pass by S. O

No time

 

4

Pass  by U. S

-do-

 

5

Pass by J.S

-do-

 

6

Pass by spl. Secy.

-do-

 

7

Pass by C. S

-do-

 

8

Pass by Hon'ble C.M

-do-

 

SPECIAL ESTABLISHMENT:

Details of norms and  standards set out  in respect of various activities are given below:-

 

 

 

Sl.No

 

Activity

 

Time frame/Norm

 

Remarks

 

 

1.

 

Diary of letter

 

3 minutes per letter

 

2.

Dispatch of letter

5 minutes per letter

Registered dak including entry in messenger book

3.

Typing job

30 pages per day

 

4.

Receipt of CCRs State Level Group A Officers and AIS Officers.

 

 

5.

Review of CCR

 

 

6.

Communication of adverse remarks

Within 2 months after receipt of CCR

 

7.

Disposal of representation

6 months after receipt of representation.

 

8.

Disposal of  memorial

 

 

9.

Supply of CCRs in compliance to requisitions.

 

 

10

P.W.C in court cases.

 

 

11

Filing Counter in court cases.

 

 

 

12.

Preservation of Annual Property Return of AIS officers and OAS(Sr) and above officers.