Manual-I

 

Particulars of organisation, functions and duties

[Section4 (1) (b) (i) ]


v               ADMINISTRATIVE REFORMS:

 

Administrative Reforms Unit – Activities

 

Best Practices        

 

Best practices are such forms of organizational processes that facilitate the achievement of the objectives of the organization in an optimal manner. They represent the innovative actions undertaken in an organization that may help in reducing the costs in terms of time, money and human resources required. They may also lead to enhancement in satisfaction of the stakeholders, especially the clients including the beneficiaries and create substantial impact.

 

Identification, collection, documentation, development and dissemination of Best Practices constitute an important component of Government Process Reengineering (GPR). The dissemination and adoption of the best practices may act as an important source of organizational change resulting in significant efficiency gains locally as well as for the Government as a whole. A repository of best practices gathered from within and outside the State may be collected and be made available to all the functionaries of the Government. Therefore it is required that a Best Practices unit be set up as a part of the Administrative Reforms Department.

 

This unit will identify the best practices and the innovators and hold consultative meetings to develop an initial document of the process. The initial document may be amplified further, if necessary, by holding discussions and workshops. Thus the best practice may be polished, refined and processed further to yield an important Reform Action Plan for adoption and implementation by other organizations and functionaries that are similarly situated.

 

Transparency and Accountability

 

A pilot scheme involving pairs of nine districts and nine Departments have been undertaken for modernizing the management of database by the application of information and communication technology for improving the planning, implementing, monitoring and evaluation of the  programmes of  the Departments. A part of the database  may be held in the public domain to facilitate the compliance with the norms of the Right to Information Act and to enhance transparency. The database may contain the details of the functionaries involved in the programmes, the estimated cost, the expected time of completion, the details of beneficiaries, location, present status, etc. of the programmes. Common database such as details of Gram Panchayats, Blocks, Police Stations, Tahasils, and Districts may also be developed along with the digitization of their maps. Application of GIS tool for the watershed and road development programmes may be considered. At the Gram Panchayat level information on the names of grass root level Government functionaries such as the VAWS, VLWS, ANMS, Anganwadi workers, teachers, etc. will be kept for display to the public, along with the details of their remuneration paid by the Government.

The process will be extended all over the state by consolidation of the experiential gains from the pilot programme.

 

Civil Service Census

 

In order to conduct a detailed analysis of the size, structure, distribution and growth of the personnel of the State Government it is important to compile the information on the employees working under the Government. For this purpose data on employees will be culled out from the reports on the Annual Establishment Review prepared by each office and submitted to their superior office. The Departments submit the aggregated reports to the Finance Department. The data will be collected from the finance Department and organized suitably to facilitate the analysis of the personnel under the State Government.

 

ORISSA MODERNIZING GOVERNMENT INITIATIVES:

 

OMGI stands for Orissa Modernizing Government Initiatives. It represents a range of change and development plans that aim at improving the delivery of public services across different Departments. It also aims at bringing about greater efficiency in the utilization of available resources by the adoption of modern tools of management and leveraging information and communication technology. The basic purpose is to stimulate, refine  and concretize good ideas for improvement into practicable solutions and provide the necessary implementation support so that the standard of governance  is upgraded over time. This support is not limited to any Department but is open to all. Even district administration and other field offices may take advantage of this. The programme envisages provision of expert knowledge and analytical support  to the Department for examining the problem and determining the appropriate solution along with the implementation plan. The entire process of evolving the change and improvement plan will be undertaken in a consultative mode involving all the stakeholders. The Action Plan will be placed in the Screening Committee to be Chaired by the Chief Secretary for approval.

  

Litigation  management

 

Considering the mounting burden of litigation in Government it is also proposed that a tool needs to be designed that will aid in monitoring of the progress of litigation of the Government and also ensure that there is no default in compliance with the orders of the Court or Tribunal.

 

Redeployment

 

The redeployment of surplus personnel is an important task that is required for rational allocation of the human resources within the different Departments of the Government. The Departments having surplus staff report the details of the surplus staff  to the General Administration Department  in the prescribed manner. The General Administration Department puts up the information in respect of the surplus staff on to the web site for the information of all the user agencies. The user Departments may use the information to fill up its vacant positions, to the extent possible, by engaging the surplus employees.

 

E-Governance

 

The programme for E-Governance aims at creating the infrastructural capacity and improving the access methods of the citizens to the public services rendered by the Government. A network of Community Information and Service Center is envisaged to be set up for improving the reach of the different schemes of the Government. These centers will be provided the back end support of the different Government offices so that the citizens can access the services of the Department. Thus the citizens may obtain ration cards, birth and death certificates, income, residence, caste and other certificates without actually going to the Government offices and that too anytime and anywhere.  This will not only improve access to public services provided by the Government but also provide employment opportunities to the unemployed youth by providing them the support for opening up the Common Service Centers or kiosks.

 

Functions of the Administrative Reforms Cell:

 

1.                 Right sizing the Bureaucracy with the objective of keeping salary expenses within a prescribed percentage of the GSDP.

 

2.                 Identification of surplus manpower, creation of a surplus pool and possible re-deployment of personnel.           

 

3.                 To carry out function at reviews of all departments within the Government with a view to identify functions, schemes and procedures which have become redundant over the years. The review will identify personnel which continue to be assigned for such redundant functions.

 

4.                  Training of personnel including re-training of surplus personnel.

 

5.                  Examination of various Service Rules to permit lateral entry and to restructure manpower among the different groups based on the requirements and expectations of modern times.

 

6.                  Bringing out transparent Transfer Policy from time to time.

 

7.                  Examination and improvement of the system of recording annual assessment of officials.

 

8.                  System of reward and punishment/incentives and disincentives.

 

9.                  Identify Departments and process in the Government to be computerized.

 

10.             Improve transparency in Government transactions, with particular emphasis on anti-corruption measures. Creation of Special Courts for clearance of Vigilance Cases.

 

11.             Promote computer literacy in order to cover all the employees within a period of three years.

 

12.             Computerize key public services within one year. The areas are: maintenance of land records, registration of Sales, registration of births & deaths, payment of Bills, the Service Co-operative Societies, the RTO's office, the Treasuries, Pension Administration etc.

 

13.             Subjects allocated to Administrative Reforms Cell in the General Administration Department & other related matters pertaining to Civil Service Reforms Programme.

 

v   BUDGET BRANCH:


1.      Organization Function and Duties :

 

The aims and objectives of the organization is for preparation and allocation of funds on plan / Non-plan. Supplementary budget relating to G, A, Dept and its sub-ordinate offices for their requirement.

                

The organization is managed by one Jt. Secy, Under Secy, Section officer and three  assistants.

 

 

v  COORDINATION AND O&M SECTION:

                                                

  1. Aims and objectives of the Organistion:

 

(a)   To promot Oriya Language under “Oriya Language Act. 1954”.

(b)   To prepare Policies for transfer of state Government Employees.

(c)   Collectors' Conference is conducted by this branch for direct interaction between State Govt. and Collectors/SPs for rectification and implementation of various Govt. projects in district level.

(d)   Revision of Orissa Secretariat Instructions and clarifications sought for about  “Orissa Secretariat Instructions" are examined here.

 

v   CIVIL AVIATION:

 

The Civil Aviation Section has been created for the administrative control of Director of Aviation (created in the year 1962) and deals with communication to the extent described under the head "Aircraft and Air Navigation " and all other union subjects relating to Civil Aviation .

 

i)                    It looks after flights of V.I.Ps and High dignitaries in State Government Aircraft for quick performance of official business at remote places.

 

It also arranges Aircraft/Helicopters on hire from other operators when situation so warrants for the purpose.

 

ii)                  It recruits qualified pilots and Aircraft maintenance Engineers etc.  for State Government Aircraft.

 

iii)                It exercises purchase, repair and maintenance of State Government Aircraft.

 

iv)                Administrative approval is accorded for repair and maintenance of 13 airstrips of State Government out of 1 airstrips spread across the State.

 

v)                  Flying training is imparted to the trainees to make them Commercial Pilots through Government Aviation Training Institute, Bhubaneswar. This institution, which was created in the year 1946 under private sector, has been taken over by State Government in the year 1974.

 

vi)                State quotas are released for reservation of seats in Indian Airlines flights.

 

v         CAPITAL ADMINISTRATION -II & IV(LAND BRANCH):

 

Land Branch is one of the Branches under General Administration Department of Government of Orissa. It is functioning in the third floor of the Southwestern part of Orissa Secretariat. Land Branch consists of two Sections i.e. Section – CA-II & Section – CA-IV.

This Branch deals with administration and management of Government land within the Capital City, Bhubaneswar. Ambit of Capital City is Co-terminus with Bhubaneswar Municipal area. In the year 1952, Government land of all the 09 revenue villages of Bhubaneswar Notified Area Council were transferred to the control of the then Cabinet Department of Government of Orissa for its administration and management. Thereafter different revenue villages were included within Bhubaneswar Urban area and at present Government land of all the 60 revenue villages of Bhubaneswar Municipal Corporation [hereinafter called BMC] area managed by the General Administration Department [erstwhile Political & Services Department and Cabinet Department) of Government of Orissa. Name of the villages along with the notification numbers are enclosed at Annexure-A.

 

Functions: -

            (a)       As per Rules of Business of Government of Orissa, function of Land Branch of the General Administration is to control, administer, manage and protect the Government land within the ambit of the Capital City.

 

Duties: -

 

            Duties of Land Branch are as follows: -

 

(i)                 To protect Government land within the Capital City from encroachments & encumbrances.

(ii)               To allot Government land to Individuals/Institutions/Organisations/Departments of Central & State Government with approval of Government for Residential, Industrial/Institutional/ Commercial and Developmental purposes.

(iii)             To grant permission/order for mortgage, transfer, conversion (for premium paid residential plot only), mutation as per the orders of competent authority.

(iv)              To acquire land for public purposes.

(v)                To protect and defend the interest of State in different Courts so far Government land within BMC Area is concerned.

(vi)              To fix up premium value and annual ground rent of land allotted for different purposes.

(vii)            To provide space on temporary licence basis for different kiosk & socio-cultural activity within the Capital City.

 

2.         Powers of employees:

 

          No power has been conferred on the employees to take any decision on any matter relating to Government land within Capital City.

 

Duties of employees: -

 

          Duties of the employees of the Land Branch are to process the files and submit to the concerned Zone Officer for scrutiny.

 

Powers of Land Officer & Additional Land Officers: -

 

           No power has been vested on the Additional Land Officers and Land Officer to take any decision on land matters.

 

Powers of Director of Estates: -

 

            Director of Estates exercises the following powers subject to control of the Government: -

 

a)                 To consider request for substitution of lessee after the death of original lessee.

b)                 To consider conversion of full premium paid residential plots where building has been constructed as per the approved plan and the conversion applications not covered under the Conversion Schemes.

c)                  To consider the application for permission to mortgage the leasehold plot with scheduled financial institutions to avail loan.

d)                 To permit temporary licence of space for socio-cultural activities within BMC area.

e)                 To execute lease deed with the lessees on behalf of the Government.


Duties of Director of Estates

 

i)                    To protect, administer and manage the Government land as per orders of Government.

ii)                  To monitor the cases involving government land pending in different courts.

iii)                To submit requisition for acquisition of land within Capital City as required by Government for public purpose.

iv)                To examine and consider the applications of lessees applied for different purposes like to allow substitution of lessee/ transfer of lease plot/ conversion of full premium paid residential Plots/mortgage of leasehold plots and submit the files to Special Secretary where power to take decision is not vested on him.

v)                  To execute the lease deed with the lessees.

vi)                To consider other miscellaneous applications.

vii)              To approve Parawise Comments and Written Statements to defend the interest of the state in the Civil Courts/Revenue Courts pertaining to cases involving Government land.

viii)            To act as the Chairman of Site Selection Committee for allotment of Government land for different purposes within BMC area.


Powers of Special Secretary: -

 

i)          To consider    the request for transfer of leasehold plots where building has been constructed as per the approved plan.

ii)                  To consider the applications for conversion of full premium paid

residential plots where the plot is lying vacant/ building has been constructed deviating to the approved plan or without plan/ the building is utilized other than for residential purpose.

iii)        To approve the Parawise Comments and Counter Affidavits to be filed in the cases pending before Hon’ble Supreme Court and Hon’ble High Court.

 

  1. Norms as set by the Government from time to time guides in discharging its function.

 

4.                  No rules, regulations and manuals are held by it or under its control. Instructions issued from time to time by the government are held and followed in the management and administration of Government land. Record relating to allotment of land to different individualas/ institutions/organisations by the erstwhile Cabinet Department/ Political & Services Department and now General Administration of Government of Orissa are held by it. But the following Acts are followed in the management and administration of Government land within BMC area.

Government Grants Act, 1905.

Orissa Public Premises (Eviction of Unauthorised Occupants) Act, 1972.  

Orissa Development Authority Act, 1982.

Orissa Municipal Corporation Act,2003.

Indian Succession Act,1925.

Civil Procedure Code

Indian Evidence Act

Forest Conservation Act, 1980.

Mutation Manual

Orissa Government Land Settlement Act,1962.

Orissa Prevention of Land Encroachment Act,1972.

Transfer of Property Act.

Limitation Act

Orissa Survey & Settlement Act,1958

Board of Revenue Act

Land Acquisition Act

Orissa Estate Abolition Act

Orissa Hindu Religious & Endowment Act

 

5.         Following categories of documents are held in the Land Branch: -

 

a)       Lease Records of individuals those who have been allotted Government land within BMC area for the purpose of residence/shop-cum-residence/shop/institution/commercial/

industrial.

b)       Lease Records of land allotted to different Organisations/ Institutions/ Departments of Government.

c)       Case records relating to legal litigations pending in different courts.

 

6.         Government has constituted a Cabinet Sub-Committee consisting of the following public representative to examine;

i)                    Formulation of Land Allotment Policy for the Capital City

ii)                  Unauthorised occupation of Government land within Capital City.

Above issues are under examination of the Sub-Committee.

 

7.         Government in General Administration Department has constituted the Site Selection Committee to examine request for allotment of Government land for institutional/Industrial /Commercial purposes and recommend the eligible cases to Government for consideration. There is no representative of public in the Committee. Committee members consist of;
 

                        i) Director of Estates                        ---        Chairman

                     ii) Government Chief Architect           ---        Member

                    iii) Planning Member, BDA                  ---        Member

                     iv) Director, Town Planning                 ---        Member

           
A minute of the meetings of Site Selection Committee is not accessible to public.    

 

 

Estate Officer is a court and is appointed U/S 3 of Orissa Public Premises (Eviction of unauthorised occupants) Act, 1972 and vested with powers under all the sections of the said Act. The jurisdiction of Estate Officer is to try cases on land and building unauthorizedly occupied and situated within BMC area and under control of G.A. Deptt.

The Court is manned by one Estate Officer, one Bench Clerk, one Stenographer, one Process Servor and one Group-D employee.

              At present Shri R. N. Mohanty, OAS(I)JB is the Estate Officer, Shri Atalabihari Dash, Sr. Asst. is the Bench Clerk, Shri Kulu Behera is the Junior Stenographer, Shri Pradeep Pattnaik is the Process Servor and Shri Manoranjan Mohapatra is the Group-D employee.

 


 

v         CHIEF MINISTER’S RELIEF FUND(CMRF):

 

          The Orissa Chief Minister’s Relief Fund has been created since 1954 with a view to providing financial assistance to needy and indigent persons for their treatment from major ailments like Cancer, Cardiac Surgery & Kidney transplant etc. Financial assistance is also provided to the distressed people affected by major calamities like Flood, Cyclone, Draught and Fire accidents of devastating nature. Persons affected by major road Accidents, Boat capsize and Naxallite attacks are also considered for assistance. Chief Minister’s Relief Fund relentlessly pursues for providing assistance to the distressed people from all corners of the State.

                                                                   

              Chief Minister’s Relief Fund operates with budgetary allocation provided by the State Government, donations provided by other State Governments and agencies under their control, public and private institutions, voluntary organisations and individuals. The fund is duly audited.


                A Trust Board to administer the Chief Minister’s Relief Fund has been constituted with the Chief Secretary, Development Commissioner, Secretaries to Government, Finance Deptt., Home Deptt., Revenue Deptt. and the Special Relief Commissioner as the first Trustees. The Trust Board is functioning w.e.f. 16 th Nov. 1999. An official committee headed by the Chief Secretary with the Special Secretary to Government, G.A.Deptt. as its Member Secretary has also been constituted to monitor the utilisation of the Chief Minister’s Relief Fund.

 

v               FIELD ESTABLISHMENT:

 

1.Aims and objectives of the organization:- The Field Estt. section in GA Deptt. has been set up to   deal with the matters relating to Field organizations under the administrative control of G.A Deptt. i.e. (1)Orissa Administrative Tribunal (2) Orissa Public Service Commission (3) Orissa Staff Selection Commission )(4) Gopabandhu Academy of Administration.

                                                                         

2. Organization Charts:-                               Dealing Assistants -> Section officer->      Under Secretary-> Deputy Secretary-> Special Secretary.

 

3. Allocation of Business:-                           The Field Estt. Sections facilitates the setting up and smooth functioning of and exercises overall administrative control and supervision on subordinate organisations such as Orissa Administrative Tribunal, Orissa Public Service Commission, Orissa Staff Selection Commission and Gopabandhu Academy of Administration. It deals with policy matters, revision / substitution / amendment of rules relating to field organizations, creation and abolition of posts, appointment of Chairman/Vice-Chairman/Members in Orissa Administrative Tribunal, Orissa Public Service Commission, Orissa Staff Selection Commission and matter relating to their services.

4. Postal address of

   

    (i) Main office:                                             4th Floor, Annexure Building Orissa Secretariat.

   

    (ii) Organisations under the                      (1) Orissa Administrative   Tribunal,

          Administrative control of                           Bhubaneswar.

          G.A(F.E) Deptt.                                    (2) Orissa Public Service Commission,

                                                                               Dr.P.K. Parija Road, Cuttack.

                                                                            (3) Orissa Staff Selection Commission

                                                                               Barrak No.5,Unit-V,Bhubaneswar.                                  

                                                                         4) Gopabandhu Academy of Administration,
     Chandrasekharpur,

                                                                              Bhubaneswar.

 

v               INFORMATION AND MANAGEMENT UNIT(IMU):
 

Information Management Unit ( I.M.U.) created  in General Administration Department in the year 2004. with a view to supervise the computerization works undertaken in the Department. The Section is functioning under the supervision of Chief Information Officer, Under Secretary  & Section Officer.

           
            The main function & duties performed by the section are as follows:

a)                 Computerisation and LAN connectivity in a local area has been provided to all section of General Administration Department.

b)                 A number of software tools has been developed to make data base in different Branches like Land Section, Quarters Section, Special Establishment Branch, Services-I & II, Chief Ministers' Relief Branch.

c)                  Court Case Management System, C.C.R. Management System, Office Procedure Automation System etc. has been developed.


Computer related Training Programme to the employees of General Administration Department is being scheduled in a phased manner through N.I.C. & O.C.A.C.

 

v               OFFICE ESTABLISHMENT-I :
 

1.         Aims and objectives of the Organisation.

 

            Establishment matters relating to the employees from S.O. Lev-I to Peon including Head Caretaker, Asst. Caretaker, R.I., Amin, Chainman, Process Server borne in the Secretariat Establishment.

 

2.         Organisation Chart:

1)         S.O. Lev-I                                                     9

2)         S.O. Lev-II                                                  16

3)         Head Caretaker                                          1           

4)         Asst. Law Officer                                        1

5)         Superintendent(Issue) Lev-I                       1

6)         Diary Superintendent                                 1

7)         Senior Caretaker                                        1

8)         Senior Assistant                                     103

9)         Superintendent, Lev-II                                 3

10)      Record Superintendent                              1           

11)      Junior Caretaker                                         2

12)      Senior Grade Typist                                 20

13)      Senior Grade Diarist                                  6

14)      Senior Record Clerk                                  1

15)      Driver                                                         15

16)      Junior Assistant                                          5

17)      Junior Grade Typist                                    3

18)      Junior Recorder                                          1

19)      Revenue Inspector                                      5

20)      Pasting Clerk                                              2

21)      Asst. Caretaker                                           6

22)      Amin                                                             4

23)      Record Supplier                                          4

24)      Treasury Sarkar                                          1

25)      Zamadar                                                    12

26)      Daftary                                                         7

27)      Chowkidar                                                   6

28)      Peon                                                          98

29)      Process Server                                           3

30)      Chainman                                                    4

31)      Sweeper                                                      1

 

3.         Allocation of Business.

 

1)         S.O.                                                    --          Supervisory

2)         Senior Assistant/Junior Assistant/  --          Ministerial

            Diarist/ Typist

3)         The rest of the employees are         --          Non-Ministerial.

 

4.         Map of Office Location.                 --          Orissa Secretariat Building.

                                                                                    Bhubaneswar.

5.         Working hours                                --          10 A.M. to 5 P.M.

6.         Grievance redress mechanism.

 

            i)          Chief Secretary Grievance Cell on every working Saturday.

           ii)         Special Secretary Grievance Cell on every working Saturday.

 

v               OFFICE ESTABLISHMENT-II :

 

1.                  Aims and objectives of the organization:              

2.                  Mission / Vision:

3.                  Brief history and background for its establishment:         

4.                  Organization Charts:

5.                  Allocation of business:                                             Office Establishment -II Section of this Deptt. deals with    (1). Caretaker Estt. (2). Management & maintenance of Vehicles (3). Maintenance of telephone  &  (4). Office Contingencies.

6.                  Duties to be performed to achieve the mission:

7.                  Details of services rendered:                                 

8.                  Citizens interaction:

9.                  Postal address of the main office, Attached/

             /subordinate office/ field units etc:                         G.A Deptt., Orissa secretariat

                                                                                                Bhubaneswar.

10.             Map of office location:                                              Secretariat Building.

11.             Working hours both for office and public                10 AM to 05 PM

12.             Public interaction, if any                                          

13.             Grievance redress mechanism                               Attend  properly.

 

 

v               GENERAL ADMINISTRATION (RENT) DEPTT.:

 

Rent Section of General Administration department is assigned with the task of collection of house licence fee from 11688 nos. of buildings situated at Bhubaneswar and Cuttack which are allotted in favour of different Govt. employees, Semi Govt., Institutions and individuals. Besides that licence fee from 127 nos. of commercial buildings owned by the G.A Deptt. is also collected. The annual usual assessment of the residential and non-residential buildings is Rs.4,79,84,748/- and Rs.47,00,000/- respectively.


            The basic duty of Rent Section is as follows:-


            Assessment of monthly demand for residential and non-residential quarters occupied by different Govt. employees and lessees. In respect of residential qrs. monthly demand statements are being sent to the different DDO’s for its recovery from the monthly salary and for return the same to the Rent section for maintenance of its accounts.  In respect of commercial buildings the lessees are also intimated for their monthly demand to make payment by 25th of the each month. Rent officer receives payment from the lessees according to the terms and condition of the agreement executed with the lessor. In addition, Rent Section performs the following functions and duties.
 

1.                  Retention / Cancellation of allotment of Govt. building at New Capital, Bhubaneswar and Cuttack. on retirement, transfer, dismissal, removal, expiry and misuses of public premises etc.

2.                  Initiation of proceedings under OPP (E) Act,1972 before the Estate Officer, Bhubaneswar for eviction of the unauthorized occupants from the public premises at Bhubaneswar and Cuttack. On receipt of eviction order under section 5(2) from the concerned eviction court, Rent Officer executes the said order with the help of Executive Magistrate as well as the police force.

3.                  Allotment of shop rooms on lease basis or through public auction.

4.                  Execution and renewal of lease deeds.

5.                  Recovery of licence fees through certificate proceedings. Preparation of PWC and counter the disputes filed by different occupants in different courts.

 

Organisation Chart:-

 

Name of the Post                      Sanctioned strength         Existing strength

                                                      after abolition

 

1.   Establishment Officer                       1                                              1

2.   S.O Level-I                                         3                                              3

3.   S.O Level-II                                        8                                              8

4.   Sr. Asst.                                             46                                            27

5.   Jr.Asst.                                               8                                              1

6.   Supdt. Level-II (Issue)                       1                                              1

7.   Sr. Gr. Typist                                      2                                              2

8.   Jr. Gr. Typist                                      1                                              1

9.   Sr. Gr. Diarist                                    1                                              1

10. Jr. Gr. Diarist                                     2                                              Nil

11. Try. Sarkar                                         1                                              Nil

12. Jr. Recorder                                       1                                              1

13. Record Supplier                                1                                              1         

14. Daftry                                                  2                                              2

15. Peon                                                   17                                            17

16. Night Watcher                                    2                                              1

17. Sweeper                                            1                                              1

Field Establishment

1.   Asst. Rent Officer                              2                                              2

2.   Estate Supervisor                             3                                              1

3.   Divn. Accountant                               1                                              Nil

      (on deputation from AG)                              

 

Sl.       Name                                     Designation             Scale of Pay            

________________________________________________________________

1.         Shri J. Sahoo,OAS               Rent Officer                                                   

2.         Shri K.B Naik,                       Estt. Officer                6500-10500  

3.         Shri N. Sethi                          SO-I                            6500-9900    

4.         Shri A.K Routray                   SO-I                            6500-9900    

5.         Shri S.C Lenka                      SO-I                            6500-9900    

6.         Shri C.R Choudhury              SO-II                            5500-9000    

7.         Shri R.C Mishra                     SO-II                            5500-9000    

8.         Shri J. Mohapatra                 SO-II                            5500-9000    

9.         Shri B.D Mallick                    SO-II                            5500-9000

10.       Shri B.B Bastia                     SO-II                            5500-9000    

11.       Shri P.K Rath                         SO-II                            5500-9000    

12.       Shri P.C Naik                         SO-II                            5500-9000    

13.       Shri B.D Gagrai                    SO-II                            5500-9000    

14.       Shri G.N Samal                     Asst. Rent Officer      5500-9000    

15.       Shri K.C Beshra                    -do-                             5500-9000    

16.       Shri P.K Pattnaik                  Sr.Asst.                      4750-7500                

17.       Shri N.C Mohapatra              Sr.Asst.                      4750-7500    

18.       Shri S. Patra                          Sr.Asst.                      4750-7500    

19.       Shri A.K Mohanty                  Sr.Asst.                      4750-7500    

20.       Shri C.R Pattnaik                  Sr.Asst.                      4750-7500    

21.       Shri D.C Jena                        Sr.Asst.                     4750-7500    

22.       Miss S. Akhatar                     Sr.Asst.                      4750-7500    

23.       Shri P.K Das                         Sr.Asst.                      4750-7500    

24.       Shri D. Mallia                         Sr.Asst.                      4750-7500    

25.       Shri U.N Panda                     Sr.Asst.                      4750-7500    

26.       Shri B.C Nayak                     Sr.Asst.                      4750-7500    

27.       Shri P.K Nayak                      Sr.Asst.                      4750-7500    

28.       Shri S. Pattnaik                     Sr.Asst.                      4750-7500    

29.       Shri P.K Muni                        Sr.Asst.                      4750-7500    

30.       Shri P.N Mishra                     Sr.Asst.                      4750-7500    

31.       Smt. R. Pattnaik                    Sr.Asst.                      4750-7500    

32.       Shri L.D Mohapatra              Sr.Asst.                      4750-7500    

33.       Shri P.K Samal                     Sr.Asst.                      4750-7500    

34.       Shri S.K Ghosh                     Sr.Asst.                      4750-7500    

35.       Shri S.N Mohanty                  Sr.Asst.                      4750-7500    

36.       Shri P.K Mohapatra              Sr.Asst.                      4750-7500    

37.       Shri S.K Satapathy               Sr.Asst.                      4750-7500    

38.       Smt. B.L Panda                     Sr.Asst.                      4750-7500    

39.       Shri D.D Mishra                    Sr.Asst.                      4750-7500    

40        Shri S.R Das                         Sr.Asst.                      4750-7500    

41.       Shri M.R Swain                     Sr.Asst.                      4750-7500    

42.       Miss J. Saha                          Sr.Asst.                      4750-7500    

43.       Shri D.R.K Pattnaik              Jr.Asst.                       3050-4590                

44.       Shri J.B. Dash                       E.S                              4750-7500    

45.       Shri S. Mohanty                     Supdt.                         4750-7500    

46.       Miss B. Pradhan                   S.G.T.                         4000-6000    

47.       Shri D. Naik                           S.G.T.                         4000-6000    

48.       Shri K.D.P. Rao                    J.G.T.                          3050-4590    

49.       Shri Pravakar Tripathy          S.G.D.                        4000-6000    

50.       Shri D. Tripathy                     Recorder                    3050-4590    

51.       Shri P.C. Pradhan                 R/S                              2650-4000    

52.       Shri Balabhadra Das            Duftary                        2610-3540    

53.       Shri U. Sethi                          Duftary                        2610-3540    

54.       Shri K. B. Mishra                   N/W                             2550-3200    

55.       Shri L. Swain                         Peon                           2550-3200    

56.       Shri P. C. Routray                 Peon                           2550-3200    

57.       Shri B. B. Pradhan                Peon                           2550-3200    

58.       Shri B. Jena                           Peon                           2550-3200    

59.       Shri C. Kanhar                       Peon                           2550-3200    

60.       Shri P. C. Sethi                     Peon                           2550-3200    

61.       Shri S. K. Swain                    Peon                           2550-3200                

62.       Shri P. K. Routray                 Peon                           2550-3200    

63.       Shri A. K. Parida                   Peon                           2550-3200    

64.       Shri C. R. Majhi                     Peon                           2550-3200    

65.       Shri N. K. Parida                   Peon                           2550-3200    

66.       Shri S. Ch. Das                     Peon                           2550-3200    

67.       Shri Bipra Ch Naik                Peon                           2550-3200    

68.       Shri J. Hansda                       Peon                           2550-3200    

69.       Shri G. Ku. Das                     Peon                           2550-3200    

70.       Shri N. Moharana                  Peon                           2550-3200    

71.       Shri S. Pal                              Peon                           2550-3200    

72.       Shri P. Naik                           Sweeper                    2550-3200    

 

Location & Postal Address etc.

 

It is situated at ground floor of Heads of Department Buildings at Unit-V, Bhubaneswar. It functions during the scheduled hours (10.00 A.M to 5.00 P.M) on every working days as meant for State Government offices.

            A counter on entrance, in the room of Establishment officer, in the name of “MAY I HELP YOU” has been opened for the purpose of redressal of public interaction and grievances.

 

 

v               SERVICES-I:

 

Services-I Branch of General Administration Department is situated in the 2nd Floor of the Secretariat Building in the corridor of Chief Secretary bearing Room No. M-III-049. This branch is otherwise known as All India Services Branch which deals with all matters relating to the members of the Indian Administrative Service working with the affairs of the State, such as conduct of Indian Civil Service Examination in the State, Recruitment, Training, Promotion, Confirmation, Determination of seniority, Creation of temporary and ex-cadre posts, Quinquennial Review of IAS cadre, Transfer and Posting, Deputation, Leave, CGEGIS, 50 years Review, Initiation and disposal of disciplinary proceedings, Amendment of Rules and Regulations pertaining to All India Service.

 

            This Branch also deals with the matters regarding Recruitment, Promotion, Confirmation, Creation of temporary and ex-cadre posts and cadre review relating to IPS and IFS officers working with the affairs of the State Government including deputation of other All India Services officers.  

 

            Besides selection and appointment of Secretary, Works from the Orissa Engineering Service, Appointment of Additional Secretary from Orissa Health Services, Promotion of State Civil Service and Non-State Civil Service to IAS, Promotion of State Police Service to IPS and Promotion of State Forest Service to IFS are also dealt with in this Branch.

 

v               SERVICES-II:

 

The Services-II Section in G. A. Deptt. has been created primarily look after the establishment matters of OAS-I(SB) and above rank officers. This includes their personal claims, promotion, transfer posting, deputation to foreign bodies, disciplinary proceedings against the erring officers and pension claims of retired officers. On recipt of vacancy position from different Deptts.  OPSC is requested for conducting examination for recruitment of candidate for Orissa civil Service posts like OAS, OFS, OCS, OWS etc. Besides business of different departments are outlined in this Deptt. with the concurrence of the Hon'ble C.M. Govt. diaries,  disposition list of IAS, IPS, IFS and OAS-I(SB) above rank officers are also prepared in this Section.
 

v               SPECIAL ESTABLISHMENT  BRANCH:

 

Prior to 1963 every Administrative Departments were maintaining the CCRs of gazetted officers under their respective jurisdiction. As this system was not found to be satisfactory it was decided  in the Cabinet meeting on 5.6.1963 that maintenance of CCRs should be centralised by Special Establishment Branch of  erstwhile  P & S Department. The CCRs of all gazetted officers were maintained in the G.A(SE) Department till October 2003. As the activities of the state increased due to increase of officers,     GA(SE) Deptt.  was put to great strain to maintain the CCRs of nearly 20,000 Group-A and Group-B officers. Therefore it was decided again in the Cabinet meeting during September 2003   that Administration Deptts/HOD  should maintain the CCRs of Group- B officers of whom they are appointing authorities. Accordingly CCRs of Group-B Officers have been transferred to respective Administrative Deptts. G.A(SE) Department maintains only CCRs of Group-A officers including officers belonging to All India Services. This Department also formulates and interprets policy  and rules relating to CCR matters of all Groups of officers.

 

            CCR is an important tool in the personnel administration. Therefore the aims and objectives of this Department has been to update the CCRs dossiers of Group-A officers by collecting the remarks of different designated authorities. A detailed data base has been maintained by this Deptt. regarding the status of CCRs  of all the officers. Reminders are being issued to the defaulting officers on the basis of the data base to expedite submission of  wanting CCRs to the G.A(SE) Deptts.