Guide lines for issue of Land Pass Book

Introduction

Land is the most valuable natural resource and provides means of sustenance to majority of people. In the present scenario, Govt. is the custodian of record-of-rights and have taken up massive task of Strengthening Land Revenue Administration in the State which hopefully emerge as the second generation of Land Reforms. Issue of Land Pass Book to all the land-holding families of the State is a step towards that direction.
Government in Revenue Department vide Resolution No.39723/R., dated 29.9.2005 have decided to provide Land Pass Book to all the land-holding families of the State. In the first phase, the programme has been implemented on pilot basis in selected 33 Tehsils of the State w.e.f. 26 th January 2006. A comprehensive set of Rules, namely "The Land Pass Book Rules, 2006" has also been published in the extraordinary issue of Orissa Gazette on 16.1.2006. Now Govt. have been pleased to decide to rollout the programme to rest 138 Tehsils where the distribution of Land Pass Book shall commence from 1st April 2006.

1.

District and Tehsil code number

The code numbers of the Districts and the Tehsils of the State have been approved communicated to all Collectors vide Rev. Deptt. letter No.51713/R., dt. 30.12.2005.

DISTRICT CODE NO.

NAME OF THE DISTRICT

TEHSIL CODE NO.

NAME OF THE TEHSIL

01

ANGUL

002

ANGUL

 

 

051

ATHMALLIK

 

 

005

CHHENDIPADA

 

 

127

PALLAHARA

 

 

160

TALCHER

02

BALASORE

011

BALASORE

 

 

012

BALIAPAL

 

 

024

BASTA

 

 

076

JALESWAR

 

 

122

NILAGIRI

 

 

153

SIMULIA

 

 

157

SORO

03

BARAGARH

006

ATABIRA

 

 

018

BARAGARH

 

 

020

BARAPALLI

 

 

031

BHATLI

 

 

033

BHEDEN

 

 

125

PADAMPUR

 

 

126

PAIKMAL

 

 

154

SOHELA

04

BHADRAK

025

BASUDEVPUR

 

 

029

BHADRAK

 

 

043

BONTH

 

 

049

CHANDBALI

 

 

060

DHAMNAGAR

 

 

166

TIHIDI

05

BOLANGIR

010

BOLANGIR

 

 

085

KANTABANJI

 

 

107

LOISINGHA

 

 

132

PATNAGARH

 

 

168

TITILAGARH

 

 

169

TUSRA

06

BOUDH

045

BOUDH

 

 

086

KANTAMAL

07

CUTTACK

004

ATHAGARH

 

 

016

BANKI

 

 

019

BARAMBA

 

 

054

CUTTACK SADAR

 

 

096

KISHORENAGAR

 

 

111

MAHANGA

 

 

117

NARASINGHPUR

 

 

121

NIALI

 

 

150

SALIPUR

 

 

162

TANGI CHAUDWAR

 

 

165

TIGIRIA

08

DEOGARH

059

DEOGARH

09

DHENKANAL

034

BHUBAN

 

 

09

DHENKANAL

 

 

067

GONDIA

 

 

071

HINDOL

 

 

081

KAMAKSHYANAGAR

 

 

130

PARJANG

10

GAJAPATI

114

MOHANA

 

 

129

PARLAKHEMUNDI

 

 

138

R.UDAYAGIRI

11

GANJAM

003

ASKA

 

 

11

GANJAM

 

 

030

BHANJANAGAR

 

 

047

BUGUDA

 

 

050

CHHATRAPUR

 

 

052

CHIKITI

 

 

064

DIGAPAHANDI

 

 

072

HINJILICUT

 

 

084

KANISI

 

 

092

KHALIKOTE

 

 

097

KODALA

 

 

133

PATRAPUR

 

 

137

PURUSOTTAMPUR

 

 

156

SORADA

12

JAGATSINGHPUR

014

BALIKUDA

 

 

073

JAGATSINGHPUR

 

 

103

KUJANGA

 

 

167

TIRTOL

13

JAJPUR

022

BAREE

 

 

037

BINJHARPUR

 

 

057

DARPAN

 

 

062

DHARMASALA

 

 

075

JAJPUR

 

 

158

SUKINDA

14

JHARSUGUDA

079

JHARSUGUDA

 

 

104

LAKHANPUR

15

KALAHANDI

032

BHAWANIPATNA

 

 

061

DHARMAGARH

 

 

074

JAIPATNA

 

 

091

KESINGA

 

 

105

LANJIGARH

 

 

108

MADANPUR - RAMPUR

 

 

164

THUAMUL - RAMPUR

16

KENDRAPARA

007

AUL

 

 

083

KANIKA

 

 

089

KENDRAPARA

 

 

110

MAHAKALPADA

 

 

113

MARSAGHAI

 

 

134

PATTAMUNDAI

 

 

142

RAJNAGAR

17

KEONJHAR

001

ANANDAPUR

 

 

021

BARBIL

 

 

048

CHAMPUA

 

 

066

GHATGAON

 

 

069

HATADIHI

 

 

090

KEONJHAR

 

 

131

PATNA

 

 

163

TELKOI

18

KHURDA

017

BANAPUR

 

 

026

BEGUNIA

 

 

035

BHUBANESWAR

 

 

041

BOLAGARH

 

 

077

JATNI

 

 

095

KHURDA

 

 

161

TANGI

19

KORAPUT

044

BORIGUMA

 

 

078

JEYPORE

 

 

099

KORAPUT

 

 

100

KOTPAD

 

 

109

MACHHKUND

 

 

116

NANDAPUR

 

 

118

NARAYANPATNA

20

MALKANGIRI

053

CHITRAKONDA

 

 

112

MALKANGIRI

 

 

115

MOTU

21

MAYURBHANJ

008

BADASAHI

 

 

009

BAHALADA

 

 

023

BARIPADA

 

 

028

BETANOTI

 

 

087

KARANJIA

 

 

139

RAIRANGPUR

 

 

145

RASGOVINDPUR

 

 

148

RARUAN

 

 

170

UDALA

22

NABARANGPUR

055

DABUGAON

 

 

098

KODINGA

 

 

119

NAWARANGPUR

 

 

171

UMERKOTE

23

NAYAGARH

058

DASPALLA

 

 

089

KHANDAPARA

 

 

120

NAYAGARH

 

 

144

RANPUR

24

NUAPARA

094

KHARIAR

 

 

124

NUAPADA

25

PHULBANI

013

BALLIGUDA

 

 

056

DARINGBADI

 

 

065

G. UDAYAGIRI

 

 

082

KANDHAMAL

26

PURI

046

BRAMAHGIRI

 

 

080

KAKATPUR

 

 

101

KRUSHNAPRASAD

 

 

123

NIMAPARA

 

 

135

PIPILI

 

 

136

PURI

 

 

152

SATYABADI

27

RAYAGADA

040

BISAM CUTTACK

 

 

068

GUNUPUR

 

 

088

KASHIPUR

 

 

146

RAYAGADA

28

SAMBALPUR

102

KUCHINDA

 

 

140

RAIRAKHOL

 

 

147

RENGALI

 

 

151

SAMBALPUR

29

SONEPUR

036

BINIKA

 

 

039

BIRAMAHARAJPUR

 

 

143

RAMPUR

 

 

155

SONEPUR

30

SUNDARGARH

015

BALISANKARA

 

 

038

BIRAMITRAPUR

 

 

042

BONAI

 

 

070

HEMGIRI

 

 

106

LEFRIPARA

 

 

128

PANPOSH

 

 

141

RAJGANGPUR

 

 

149

ROURKELA

 

 

159

SUNDARGARH

30 DISTRICTS

171 TEHSILS

2.

How to develop the unique No. of Revenue Villages of a Tehsil.

(a)

The Unique number shall be in three digits for each revenue village. All the Tehsils have less then 1000 villages except Baripada Tehsil of Mayurbhanj district. Govt. has allowed four digits for Baripada Tehsil.

(b)

All the villages of the Tehsil are to be arranged in alphabetical order in English and each village is to be assigned a serial number starting from 001.
Example:
In a Tehsil having 374 villages, the unique number shall start from 001 and end with 374.

(c)

After developing the unique number of the villages, arrange the name of the police stations inside a Tehsil alphabetically in English and assign a code number.
Example: There are three Police Stations in Rayagada Tehsil. They are arranged alphabetically and provided with a code number as under.

Name of the Police Station

Code No.

Chandili

1

Kalyansingpur

2

Rayagada

3

After developing the code number of Police Stations, place it below the list of villages assigned with unique code number as a foot note.

(d)

It may be possible that there may exist inside a Tehsil more than one Revenue Villages having similar name.
Example : In Malkangiri Tehsil two different revenue villages exist under the name Bijapadar, Boilapari, Daniguda, Durmaguda, Kamalpadar, Markapali and three villages with the name Challanguda, Jamuguda, Kenduguda etc.
The procedure for development of unique number of such type of similarly named villages are to be done as detailed below.
First develop the unique number serially from 001 to upwards. Develop the code number of the Police Stations inside the Tehsil area. Ascertain the Thana Number of the village from the finally published settlement map / records. The unique number of such villages shall be: the unique number developed serially from 001 onwards (code number of the Police Station – Thana number of the village as ascertained from settlement records).
Example: There are three villages under the name Kenduguda in Malkangiri Tehsil. Two villages belong to Malkangiri Police Station (Code No.1) and one under Mathili Police Station (Code No.2). The Unique Number of the villages are developed as under.

Formula : Unique Number Serially developed (Code Number of the Police Station – Thana number of the village as per settlement records).
Unique Number as per the formula :

1

Kenduguda

-

140 (1-22)

2

Kenduguda

-

141 (1-65)

3

Kenduguda

-

142 (2-76)

3.

Procedure for deriving serial number of the application form (Form No.1):

 

 

 

 

 

 

 

 

The serial number of the application form is to be reflected at left hand corner of the 1st page of the prescribed application form (Form No.1) and at 2nd page of the Land Pass Book (Form No.2). This number has to be made dynamic and each number should be different for each applicant. The serial number shall be the unique number of the village / serial number of application received by R.I. and date of such receipt.

Example

1

Date of filing application

1st March 2006

2

Serial number of application of the village at R.I. level

10

3

Unique number of the village

056

The serial number of the application form shall be 056/10 dt. 1.04.2006. This number shall also be utilized as the misc.-case number for issue of Land Pass Book.

4.

Procedure for deriving the Sl. No. of Land Pass Book.

 

Each Land Pass Book at Page – 1 in Form No. 2 provides a serial Number of the book. This number is same for all the books issued/ to be issued in respect of a revenue village. The number shall consist of eight digits (code number of the district + code number of the Tehsil + unique number of the village).
Example : The book number of Land Pass Book issued for Mouza Buxibazar of Cuttack Sadar Tehsil in Cuttack district is 07 054 055. (07 = code number of Cuttack district, 054 = code number of Cuttack Sadar Tehsil and 055 = unique number of Mouza Buxibazar.)

5.

ISSUE OF NOT ICE & OTHER PRELIMINARY WORKS

(i)

The Tehsildar of the area shall publish a Notice
(i) in the Tehsil Notice Board,
(ii) R.I. Office,
(iii) Grampanchayat Office and
(iv) in the Village inviting applications from the land-holding families of the Village to be submitted in the prescribed proforma to the local Revenue Inspector.

(ii)

Soon after receipt of the application, the local R.I. will enter it in the Land Pass Book Register of the village in the proforma up to Column No.4 and take signature of the applicant in Col.No.5. He will, then put the Sl. No. at the left top corner of the application form (Form 1) as described above.(LBP register of the village)

(iii)

The R.I. will verify the land particulars reflected in the application form with reference to the ROR maintained in his office.

(iv)

If the contents are found to be factual and correct, the R.I. will than conduct local inquiry in the concerned Village intimating, well in advance, the date and time of such inquiry to the applicant(s),& the villagers.

(v)

The Memorandum of local inquiry shall be recorded at the space meant for recording the Enquiry Report of the R.I. in the Application Form.

6.

MEMORANDUM OF INQUIRY

a.

The R.I. shall first ascertain whether the particulars of the family members including the Head of the family as mentioned in the application form are correct.

b.

The annual income of each of the family members should be computed taking into account their income from both agriculture and non-agriculture source. The annual income of the family shall be the sum total of all the members of the family.

c.

The caste, sub-caste and religion should be carefully inquired. It should also be inquired if the family belongs to ST/SC or SEBC.

d.

The Nativity status of the family is to be carefully inquired and recorded.

e.

The age, date of birth and birthplace of the members shall be recorded with reference to the School Leaving Certificate/ High School Pass Certificate/Photo Identity Card, etc. In absence of any of the above, it should be ascertained through local inquiry.

f.

The Educational Qualification of the member should be verified with reference to the authenticated certificates.

g.

The usages of the house shall be carefully inquired and recorded.

h.

After the Memorandum of Enquiry is recorded & signed by the R.I. the application form shall be endorsed to the Tahasildar.

7.

MISC. CASE  FOR  LAND  PASS  BOOK

(i)

The application form so received by the Tehsildar from the R.I. shall be treated as a Misc.-Case for issue of LPB and the number and date entered as serial number in the application form shall be the number of the Misc.-Case.

(ii)

Then the Tehsildar will verify the Inquiry report and pass necessary orders for issue of the Land Pass Book.

(iii)

The R.I. will fill up the columns of the LPB as per the Memorandum of Inquiry as approved by the Tahasildar.

8 .

HOW TO FILL UP THE LAND PASS BOOK

(i)

The applicant shall submit two photographs; one is to be pasted on the application form and another on the LPB in the space provided for the purpose. The Tehsil seal has to be affixed on the photograph in such a manner that half of the seal shall be on the photograph and rest on the paper.

(ii)

The Sl. No. of the LPB shall be entered as described earlier(Form No.1).

(iii)

The Sl. No. of the application shall be entered as discussed earlier

(iv)

The Unique No. of the District and Tahasil shall be supplied by the Government.

(v)

The annual income reflected in Sl. No.8 of page-3 shall be the total annual income of all the family members taken together from different source.

(vi)

In Sl.No.9 of page 3 and in Col.No.7 of page-5, appropriate caste should be recorded. If the family belongs to ST/SC/SEBC, the same should be recorded in bracket in the Column for the Caste.

(vii)

The Sl.No.12 of page-3 shall be recorded basing upon the authenticated BPL list supplied by the PD, DRDA/ Executive Officer, Municipality/B.D.O. of the concerned area.There shall be no local enquiry to identify the BPL family.

8.

After preparation of the LPB, each entry shall be authenicatedby the Tehsildar. The Revenue Inspector and the Tehsildar will put their signatures and seal at the bottom of page-3 of the LPB .

9.

After the LPB is prepared in all respects, the same shall be issued to the applicant with proper signature at Col.No.7 of the Register of Land Pass Book.

10.

The LPB shall be issued free of cost to the BPL families. Rs.20/- (Rupees twenty only) shall be charged to APL families.

11.

The R.I. will issue the rent receipt in token of receipt of Rs.20/- for issue of LPB to the non-BPL families. The amount shall be credited in the Miscellaneous Revenue Head.