The
Norms set for the Usual Discharge of the Function is illustrated below:
|
Sl.
No. |
Activity |
Time
Frame/Norm |
Remarks |
|
1. |
Receipt
and Diary of the Letter in Central Dak Distribution Section |
Same
Day |
Is
Sent to the Concerned Branch Officers |
|
2. |
Receipt
in the concerned Section |
No
time frame |
Classification
by the Section Officers and ear- marking of the same to the Assistant to
deal with the cases |
|
3. |
Diary
in the Section |
Same
Day |
Is
handed over to the concerned Dealing Assistant after Diarising |
|
4. |
The
Dealing assistant records the Receipt of the letter in the log-book |
Same
day |
|
|
5. |
Submit
the case after examining, to the Section Officer and record the movement
of the file register |
Within
3 days |
As
per the provision outlined in the Orissa Secretariat instructions, the
dealing assistant examines the case and submits the file to the Section
Officer within 3 days from the date of the receipt of the letter except
in cases where urgency warrants immediate submission of the letter |
|
6. |
The
Section Officer is required to examine the cases submitted by the
Dealing assistant in accordance with the existing Rules and Regulations
and submit the file with his suggestion to the immediate authority |
Within
7 days |
The
Section Officer is required to submit the file after examining the case
as early as possible and record the movement of the file at his level. |
|
7. |
The
Under Secretary on receipt of the file from the concerned Section
Officer Should take action either for disposal of the case or for orders
of higher authority as per powers delegated to him. |
No
Time Frame |
The
Decision making process initiated at the level of the under Secretary |
|
8. |
After
receipt of the orders passed if any by the higher authority, the file is
transmitted back to the concerned section through the proper channel for
compliance of the orders. |
|
|